Your reps sell.PropGenAI writes, sends and follows up.You sign.

Every hour after a sales meeting reduces your chances of closing. Yet most sales teams still spend hours writing, formatting and sending their proposals, while competitors move forward. PropGenAI turns your meeting notes, call transcripts, Notion pages, WhatsApp threads or CRM debriefs into a complete, priced, multilingual proposal, ready to sign, the same day as the meeting.

proposal sent: same day as meeting
Day 0
admin time
-90%
signature rate
+38%
EN, FR, ES, DE
4 langs

Orders of magnitude the installation aims for; they are measured on your premises during the audit, on your volumes.

PropGenAI, Offer illustration
PropGenAI. The AI agent that turns sales meetings into signed contracts
01What the agent does

Fully automated, nothing to manage.

01

From call notes to priced proposal, ROI calculator

PropGenAI parses your notes (free text, Otter / Loom transcript, WhatsApp or Notion message, CRM debrief) and delivers in minutes: executive summary, tailored solution, detailed pricing, rollout plan and ROI estimate ('You invest 10k EUR, you save 50h / month'). The decisive argument for your decision makers.

02

Branded PDF, case studies + competitive arguments inserted

The agent automatically injects the most relevant testimonials, references and competitive arguments for the prospect's sector. Layout, logo, colours and T&Cs applied. Multilingual (EN / FR / ES / DE) by country. A PDF that builds trust on page one.

03

Send, signature, CRM sync, no human in the loop

After approval, PropGenAI sends the proposal via DocuSign or PandaDoc, triggers the electronic signature, tracks every open and follows up at the right moment. Every interaction syncs to HubSpot, Salesforce, Pipedrive or Zoho. You're notified the moment it's signed.

02How it works

Live in days, not months.

  1. 01

    Import your notes or any source

    Free text, bullet points, Otter / Loom transcript, WhatsApp message, Notion page or CRM debrief. PropGenAI handles every format and automatically extracts the need, budget, stakes, decision-maker profile and competitive context.

  2. 02

    The AI writes, prices and computes the ROI

    In minutes: executive summary, tailored solution, detailed pricing, rollout plan, ROI estimate. Multilingual generation (EN / FR / ES / DE). Case studies, references and competitive arguments injected by sector. Approve in one click.

  3. 03

    Auto send, signature, CRM sync

    PropGenAI dispatches via DocuSign or PandaDoc, tracks opens, follows up at the right moment. Every interaction (send, opens, signature) syncs to HubSpot, Salesforce, Pipedrive or Zoho. You're notified the moment it's signed.

03Under the hood

The pipeline behind this offer.

AI Sales Pipeline, Outbound, 5 agents5 LangGraph agents, CRM synced at every step, human oversight, 6 stages
Agent 1, Market intel
ICPLinkedInSignauxHubSpot
→ CRM
Enrichment
n8nApolloClearbitCRM
Sequencing
Agent 2, Outreach
Email
GmailOutlook
LinkedIn
LinkedIn
WhatsApp
WhatsApp
SMS + follow-ups
TwilioJ+3/7/14
Voice call
RingoverDétection de voixTranscriptionSynthèse vocale
BANT score 0-100
Agent 3, BANT
LLM localHOT/WARM/COLDCRM
Human validation
Agent 4, Proposal
LLM localPDFValidation
Upsell / Cross-sell
Agent 5, Retention & Upsell
MixpanelChurnCRM
04Tools we operate

We plug the agent into the tools you already use.

  • DocuSign
  • PandaDoc
  • HubSpot
  • Salesforce
  • Notion
  • n8n

Nothing to learn: we configure and operate these connections for you.

The prospect is convinced during the call

Don't let them cool off after.

What it costs you today

Tuesday 4pm. Brilliant discovery with a very hot prospect. They ask for the proposal 'by end of week'. You take notes, you know exactly what to pitch. But you have 3 other open deals, two proposals to follow up on, a closing tomorrow. Friday 10pm, you finally start writing. Monday morning, you send. Wednesday, the prospect replies: 'We've gone with another vendor who delivered a very complete proposal on Thursday'. You knew exactly what to sell. You just sold it too late.

The facts

A PandaDoc study on 2.5M sales documents shows a proposal sent within 24h of discovery has a 32% higher signature rate than one sent at D+3. Forrester puts the median time a B2B rep spends writing a custom proposal at 3 hours, meaning 12h/week on 4 proposals. McKinsey predicts that by 2027, 75% of sales writing will be AI-assisted, the edge is being built right now on time-to-proposal.

Why us

Wikolabs installs AI systems built on open-source models, on your premises, paid once. No black box: your data, your prompts and your history stay in your infrastructure. We quote at a fixed price or on time and materials, never per ticket or per token, and we say before you sign what works and what does not yet.

What we put in place

Concretely: you paste your call notes (free text, Otter transcript, WhatsApp message, Notion page or CRM debrief). In minutes, PropGenAI delivers a PDF in your brand with executive summary, tailored solution, detailed pricing, plan and computed ROI estimate, written in your tone, multilingual (EN / FR / ES / DE) by prospect country, with case studies, references and competitive arguments injected automatically. Direct DocuSign or PandaDoc send, real-time open tracking, automatic follow-ups until signature. Syncs to HubSpot, Salesforce, Pipedrive or Zoho. Result: proposals sent the same day as the meeting, up to 90% admin time saved, +38% signature rate, fewer lost opportunities, more contracts signed.

Commercial Cycle & Marketing

From discovery notes to signed proposal in under 2 hours

Every hour between the end of a discovery call and sending the proposal is an hour the prospect is cooling down. Yet writing a personalized proposal, formatting it and sending it takes an average of 4–8 hours. The Commercial Proposal Agent generates a complete draft from your call notes, formats it as a professional PDF and sends it via DocuSign, in under 2 hours.

The problem

Long turnaround times give prospects time to contact competitors. Quality varies by rep. Generic proposals are less convincing than personalized ones. And every hour spent writing is an hour less spent prospecting.

Our answer

After a discovery call, the rep fills a quick form (or pastes their transcript). The agent generates a structured document: need summary, proposed solution, estimated ROI, investment, next steps. The PDF is formatted to your brand guidelines and sent via DocuSign API for electronic signature.

How we deploy

  1. 01
    Template & branding setup

    Integration of your proposal template (Word, Google Docs or HTML). Alignment with your brand guidelines.

  2. 02
    Post-call capture form

    Structured form (or free transcript) the rep fills in 5 minutes after each discovery call.

  3. 03
    LLM generation & formatting

    The agent generates the proposal content, inserts it into the template, adds visuals and exports as a professional PDF.

  4. 04
    DocuSign send & tracking

    Automatic send via DocuSign or PandaDoc. Notification when the prospect opens or signs. Auto-follow-up at D+3 if unopened.

Concrete benefits

From 8h to 2h

Drafting time drops from several hours to under 2h, with only 5 minutes from the rep. The rest is automatic.

100% personalized proposals

Each proposal uses the prospect's exact words, their specific issues and sector benchmarks. No more generic templates.

Improved closing rate

Sending a polished personalized proposal within 2 hours of the call is one of the strongest professionalism signals.

Frequently asked questions

What output format is supported?
PDF primarily, but also Word (.docx) or Google Slides depending on your template. Always in your brand style.
Can the agent calculate ROI automatically?
Yes, if you provide base data (headcount, volume, current time on task). It estimates the gain and positions it in the proposal.
Do we need DocuSign?
No. The agent also works with PandaDoc, HelloSign, or simply an email send with PDF attachment.
Can the proposal include client testimonials?
Yes. You provide a client case library and the agent selects the most relevant ones by sector and prospect need.

From discovery to signed contract: no manual writing

Import your notes. PropGenAI writes, prices, computes ROI, sends, signs, syncs to CRM, follows up. Multilingual. No credit card.