Automatic budget reconciliation

From the PDF statement to the budget, actual and variance table, no retyping.

WhatsApp
Agent sheet
Category
Back office, finance and administration
Model
open, installed on your premises
Data
never leaves
Subscription
€0 per month
01Overview

Every month someone opens the bank statements, converts currencies, retypes amounts into the workbook and hunts for variances. The workflow does it on receipt of the statement and presents you the variances to explain.

The problem

Retyping is slow and error-prone, the exchange rates used vary from person to person, and variance analysis arrives when it is too late to fix the month.

Our answer

The workflow reads PDF statements (OCR and vision), matches each line to a budget item, converts at the rate of the day, fills the budget, actual and variance columns, and highlights anything above your threshold.

02How it works

Live in four steps.

  1. 01
    Budget plan

    We take over your workbook and your allocation rules by label, counterparty or amount.

  2. 02
    Reading statements

    Reliable line extraction, even on scanned or multi-currency PDFs.

  3. 03
    Reconciliation

    Automatic allocation, queue of ambiguous lines for human arbitration.

  4. 04
    Reporting

    Updated workbook and variance note ready for the monthly committee.

03What you gain

Results you can measure.

A working day back every month

Entry and conversion disappear; analysis remains.

Consistent rates

One dated rate source, traced in the workbook.

Confidential

Statements never leave your infrastructure.

04Frequently asked

What we get asked before signing.

Which statement formats are read?
Native and scanned PDFs, CSV or Excel exports from your banks. Banks and formats are added during the audit.
Does the agent need an AI vendor subscription?
No. It runs on an open-source model, picked from the right family, installed on your server or VM. No API key, no token bill, no data sent outside.
What hardware is required?
From 8 GB of RAM on CPU for this kind of specialised task. We measure real throughput on your machine during the audit and write it into the proposal.
How long does setup take?
Two to six weeks depending on the connections to build. You validate an acceptance run on your real cases before going live.

Let's talk about your case for thirty minutes.

A conversation to understand your context, volumes and tools. You leave with a scope and an order of magnitude, no commitment.

WhatsApp
+261 38 66 261 00team@wikolabs.com