Executive inbox sorting and prioritisation agent

Every morning, what awaits a decision, and nothing else.

WhatsApp
Agent sheet
Category
Back office, finance and administration
Model
open, installed on your premises
Data
never leaves
Subscription
€0 per month
01Overview

An executive inbox receives hundreds of messages a week, of which a dozen actually require a decision. The agent tells them apart, sorts them and presents them to you with a draft reply.

The problem

Important requests drown in notifications and copies. Replies fall behind, and the executive assistant spends mornings sorting rather than preparing.

Our answer

The agent classifies each message by type (decision, information, signature, follow-up) and priority according to your rules, prepares a draft for those awaiting a reply, and produces a daily summary of expected actions, with deadlines.

02How it works

Live in four steps.

  1. 01
    Priority rules

    Senders, subjects, deadlines and projects that matter, defined with you.

  2. 02
    Sorting

    Labels and folders in your mail client, without changing your habits.

  3. 03
    Drafts

    Replies proposed in your tone, validated in one click.

  4. 04
    Morning summary

    A daily note: expected decisions, deadlines, overdue items.

03What you gain

Results you can measure.

An hour saved every day

Sorting disappears, reading focuses on the essential.

No message read outside

The executive inbox is the most sensitive in the company: it stays inside your walls.

A tone that stays yours

Drafts reuse your phrasing, not a generic style.

04Frequently asked

What we get asked before signing.

Does the agent send replies on its own?
No, except for categories you explicitly allow (acknowledgements, for example). Everything else is a draft.
Does the agent need an AI vendor subscription?
No. It runs on an open-source model, picked from the right family, installed on your server or VM. No API key, no token bill, no data sent outside.
What hardware is required?
From 8 GB of RAM on CPU for this kind of specialised task. We measure real throughput on your machine during the audit and write it into the proposal.
How long does setup take?
Two to six weeks depending on the connections to build. You validate an acceptance run on your real cases before going live.

Let's talk about your case for thirty minutes.

A conversation to understand your context, volumes and tools. You leave with a scope and an order of magnitude, no commitment.

WhatsApp
+261 38 66 261 00team@wikolabs.com