Inbound HR mail agent

Contracts, sick notes, supporting documents: read, checked, filed.

WhatsApp
Agent sheet
Category
HR and recruitment
Model
open, installed on your premises
Data
never leaves
Subscription
€0 per month
01Overview

The HR desk receives documents to classify, check and file every day: signed contracts, sick notes, supporting documents, employee letters. The agent sorts, checks what must be checked and files in the right place.

The problem

Unsigned documents slip through, files end up in the wrong folder, and administrators spend their time filing rather than processing.

Our answer

OCR and vision reading of each document, classification by type following your nomenclature, check for handwritten signatures and dates, filing in the employee record (SharePoint, HRIS or network) and alert when a document is incomplete.

02How it works

Live in four steps.

  1. 01
    HR nomenclature

    Document types, verification rules and folder structure.

  2. 02
    Reading and checking

    OCR, vision for signatures, tested on your real documents.

  3. 03
    Filing

    Written into the employee record, with a log of what was filed.

  4. 04
    Alerts

    Missing or non-compliant documents flagged to the administrator.

03What you gain

Results you can measure.

No unsigned document forgotten

Signature checking is systematic.

An always up-to-date employee record

Every document reaches the right place the same day.

HR data inside your walls

Documents and model stay on your server.

04Frequently asked

What we get asked before signing.

Which filing systems are supported?
SharePoint, OneDrive, network folders and most HRIS with an API or document import.
Does the agent need an AI vendor subscription?
No. It runs on an open-source model, picked from the right family, installed on your server or VM. No API key, no token bill, no data sent outside.
What hardware is required?
From 8 GB of RAM on CPU for this kind of specialised task. We measure real throughput on your machine during the audit and write it into the proposal.
How long does setup take?
Two to six weeks depending on the connections to build. You validate an acceptance run on your real cases before going live.

Let's talk about your case for thirty minutes.

A conversation to understand your context, volumes and tools. You leave with a scope and an order of magnitude, no commitment.

WhatsApp
+261 38 66 261 00team@wikolabs.com